A secure virtual data room (VDR) is an effective tool for controlling and securing the sharing of sensitive documents of a company. It is often used click for more in scenarios such as mergers and acquisitions, or when raising funds. The most reliable VDR providers employ sophisticated cyber security measures, and document permission settings that are specific to protect against accidental or deliberate leaks of data.
In comparison to other tools like Google Drive, Dropbox and email, a secure data room offers more centralized and professional file sharing. It also comes with more advanced cyber security tools such as encryption multi-factor authentication, digital rights management. A secure VDR can also provide a better impression to prospective buyers or partners during due diligence procedures.
It is recommended to choose a virtual data room that is SOC2 certified and ISO 27001 compliant to keep your company’s information secure. To avoid any breach or unauthorized access, be sure that your data room is secure and uses the latest technology for encryption, multi-factor authentication, alarms for document tampering and audit logs.
A secure virtual dataroom should provide granular permissions for documents, so that only appropriate users can see the correct documents. Additionally it should permit redaction of sensitive information and watermarking to deter sharing without authorization and improve tracking capabilities. Lastly, the best secure data rooms will have the ability to monitor logins of users to verify their the IP, device, and location to make sure that only authorized users are using the system.