In the event that they serve as a strategic decision-making platform or as a governance framework meeting of the board is crucial to the success of any business. However they’re not the only thing that matters. the effectiveness of board meetings is usually limited by the manner in which they’re managed.

A strategic approach is essential to create an effective board meeting. This will ensure that every meeting is positive and results in meaningful discussions. A flexible agenda that prioritizes the most important issues and allocates enough time to each topic of discussion is a good way to begin.

Alongside setting clear goals for the meeting, making sure that all board members are properly prepared and given material for the meeting is another crucial step in making board meetings more productive. Lastly, preparing accurate and concise meeting minutes which document the discussion and decision and also include action items with associated timelines is an essential element to successful board meetings.

By limiting time spent on routine items and reports, you can spend more time engaging in powerful discussions. As a rule it is recommended to not spend more than 25% of meeting time focusing on routine issues and reporting.

Getting sidetracked by new discussions that don’t have an immediate impact on the company’s objectives can eat up time of the board and cut into the amount of time that is available to strategic planning and thinking. A lot of boards have a parking spot at the end of their agenda to move any non-priority topics which require discussion into upcoming meetings.